How to visualize the data by using the Quick Analysis tool and select data bars. How to visualize the data by using the Quick Analysis tool and select charts. Peter uses Excel 2016 for his demo, but the Excel basics are the same for earlier versions of Excel. The Quick Analysis button appears on the lower-right corner of the selection. Click the Quick Analysis button, or press Ctrl+Q. On the Formatting tab, move your mouse over the different options to see a Live Preview on your data, and then pick the formatting you like best.
![Quick analysis tool for excel on a mac Quick analysis tool for excel on a mac](/uploads/1/2/4/8/124846334/469313700.jpg)
Notes from the “Office Guy” at Directions Training:
This month I’m going to continue exploring some of the new features found in Microsoft Excel 2013. I promise that I’ll get to Word and PowerPoint 2013 in upcoming months!
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The new feature is called “Quick Analysis Tools” and it has many different uses. But first, you have to be able to spot it, because it is not a new button on the ribbon. It appears under the guise of a “Smart Tag”.
Smart Tags have been included in the Microsoft Office suite for a long time, but most users tend to ignore them and hope they’ll disappear because they don’t know why they show up in the first place.
So, let’s first review Smart Tags in general. Let’s say you were doing something simple, like a copy and paste operation. After you copy data to the clipboard and click at the location where you wish to paste it, a Smart Tag appears as illustrated below:
![Analysis Analysis](/uploads/1/2/4/8/124846334/716178755.jpg)
And, if you’re like most people, you ignore the Smart Tag, which eventually disappears when you continue working on other things in your document. But, if you take a moment to click on the Smart Tag, you’ll see a menu of additional options you might not be aware of:
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So, in similar fashion, the Quick Analysis Tools will first appear as a Smart Tag, but the options that are offered can really let you do a lot of things that used to take multiple steps to accomplish. While this article will not cover all of the possibilities these tools have to offer, a few examples will illustrate why this is a Smart Tag you’ll not want to ignore.
First, let’s talk about Sparklines. Sparklines were introduced in Office Excel 2010 as a way to place a small graph into a single cell to illustrate trends in a set of data. But in Excel 2010, you had to know where and how to add Sparklines. Now all you have to do is look for the Quick Analysis Tools Smart Tag, and in a few quick clicks you’ll have Sparklines as illustrated below:
And now, a second example of how Quick Analysis Tools can also do quick summary calculations so you don’t have to write and copy formulas as illustrated below:
There are also Quick Analysis Tools to apply Conditional Formatting features such as Data Bars and Color sets. The main thing is to not ignore the Quick Analysis Tools Smart Tag – once you really start using it, you’ll realize the power and convenience of this new feature.
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Quick Analysis Tool Excel For Mac
When you need to do a speedy analysis of your data in Excel 2016, consider using the Quick Analysis feature. Here are some points to keep in mind about Quick Analysis:
- When you select a range of cells, a small icon appears in the lower right corner of the selected area. This is the Quick Analysis icon, and clicking it opens a panel containing shortcuts to several types of common activities related to data analysis.
- Click on of the five headings to see the shortcuts available in that category. Then hover over one of the icons in that category to see the result previewed on your worksheet:
- Formatting: These shortcuts point to conditional formatting options. For example, you could set up a range to make values under or over a certain amount appear in a different color or with a special icon adjacent.Open the Quick Analysis panel by clicking its icon. Then choose a category heading and click an icon for a command.
- Charts: These shortcuts generate common types of charts based on the selected data.Quick Analysis offers shortcuts for creating several common chart types.
- Totals: These shortcuts add the specified calculation to adjacent cells in the worksheet. For example, Sum adds a total row or column.Notice that there are separate icons here for rows vs. columns.Notice also that in this category there are more icons than can be displayed at once, so there are right and left arrows you can click to scroll through them.You can use Quick Analysis to add summary rows or columns.
- Tables: You can convert the range to a table for greater ease of analysis. You can also generate several different types of PivotTables via the shortcuts here. A PivotTable is a special view of the data that summarizes it by adding various types of calculations to it.The PivotTable icons aren’t well-differentiated, but you can point to one of the PivotTable icons to see a sample of how it will summarize the data in the selected range. If you choose one of the PivotTable views, it opens in its own separate sheet.You can convert the range to a table or apply one of several PivotTable specifications.
- Sparklines:Sparklines are mini-charts placed in single cells. They can summarize the trend of the data in adjacent cells. They are most relevant when the data you want to trend appears from left to right in adjacent columns.Choose Sparklines to add mini-charts that show overall trends.